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Home  »  MFP Products / Services  »  Managed Document Services

Managed Document Services

Money is wasted in all sorts of ways you don’t see: Unnecessary devices, wasted resources and inefficient hardware. High-paid staff or IT spend precious time on simple printer issues and endless hours are lost dealing with different suppliers and vendors.

With Power On’s Managed Document Services, you can optimize your entire output set-up. By providing a comprehensive bundle of services to streamline your output management, we can reduce the workload of your IT department and cut your environmental impact.

We conduct a careful analysis of your company’s structure and needs. Then we create a detailed program to target your specific issues. The results are significant: large cost reductions and valuable administrational benefits.

 

“Let Power On assess your office to see if we can help.”

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MDS stands for Managed Document Services. It is superior to Managed Print Services (MPS) because where MPS only focuses on output, MDS optimizes your entire document output process. From capturing to archiving, workflows to security and environmental impact. This approach makes MDS a unique and vital strategy for every company that wants to look at its entire potential for cost reduction. In fact, experience shows that MDS can reduce output costs by around 30%.

Power On uses a process of Assessments, Design, Implement, Optimize and Manage to precisely identify your document output costs. We highlight where time and resources are wasted before creating a tailor-made environment to reduce your overall costs and impact on the planet. What’s more, by offering a wide range of services from one single source, Power On eliminates the frustration and time-wastage of dealing with numerous vendors. Ultimately, Power On can streamline your output management, reduce your IT department’s workload and also cut the environmental impact of your printers and MFPs.

 

“Let Power On recommend a complete solution.”

 

The Power On Difference

  • We begin by gathering data and understanding your business. This includes a professional assessment of your entire document environment. From fleet audits to financial,
    volumetric and energy data. Using in-depth analyses, as well as interviews and surveys, our assessment phase highlights all areas of wastage and poor productivity across your organization. The result is a clear report showing exactly where money can be saved and processes optimized.

    • Finances: Understanding exactly where the money is being spent Devices and consumables: Their efficiency, suitability and maintenance costs
    • Workflows: Whether productivity can be improved through smarter software
    • Documents: How efficiently and securely they are being printed, stored, managed and distributed
    • Environmental impact: Where you can save energy and reduce your carbon foot print and removed simply by exchanging devices.
  • Design – The design phase is all about your business: Your size, your budget, your targets and performance requirements.
    • Solution design: With a comprehensive portfolio of software, we improve workflows, system control, resource efficiency and document security
    • Fleet design: With one of the widest ranges of office hardware, we consider everything from the most suitable devices for your needs to their placement for optimal productivity
    • Financial services: We are able to offer uncomplicated leasing programs and optimizing your balance sheet as well as your equipment
  • Implement – Our priority during implementation is to have the least impact on your day-to-day business minimizing downtime and risk. That’s why implementation is overseen by a professional project management team and carried out by highly qualified technicians and engineers.
    • Implement – Our priority during implementation is to have the least impact on your day-to-day business minimizing downtime and risk. That’s why implementation is overseen by a professional project management team and carried out by highly qualified technicians and engineers.
    • Professional change management: Dedicated service with constant progress reports
    • Hardware & software installation: By qualified KYOCERA engineers and technicians
    • Flexible logistics planning: Implementation at a specific time, out of hours or over the weekend to suit your business
    • Storage & disposal: Secure, efficient and environmentally and legally compliant
  • Implement – Our priority during implementation is to have the least impact on your day-to-day business minimizing downtime and risk. That’s why implementation is overseen by a professional project management team and carried out by highly qualified technicians and engineers.
    • Professional change management: Dedicated service with constant progress reports
    • Hardware & software installation: By qualified KYOCERA engineers and technicians
    • Flexible logistics planning: Implementation at a specific time, out of hours or over the weekend to suit your business
    • Storage & disposal: Secure, efficient and environmentally and legally compliant
  • Optimize – Your business will never stand still and neither will its print and document needs. Delivering ongoing optimization, Power On continually analyses your fleet and workflows for new ways to improve cost-cutting and performance. Our regular assessments show you the quantifiable benefits and allow us to make sure we’re meeting your targets.
    • Data analysis: Through fleet uptime and optimization analysis, we can quantify the financial value of our services
    • Fleet design: Making sure your equipment keeps pace with your requirements
    • Environmental impact: Analyzing your carbon footprint and whether targets are being met Regular reviews and satisfaction surveys

 

The Benefits you should expect;

Economic: COMPLETE COST TRANSPARENCY AND SAVINGS OF UP TO 30%

  • Reducing the use of consumables such as paper and toner. Cutting energy costs.
  • Lowering service and support costs.
  • You can set up binding print policies that determine when color printing systems may be used, thereby avoiding unnecessary costs.
  • Because the age and lifetimes of the systems are all known, cost drivers can be easily identified and removed simply by exchanging devices.

Optimization: INCREASED PRODUCTIVITY AND EMPLOYEE MOTIVATION.

  • Increasing productivity through optimized workflows, reduced down-times and minimizing the workload of IT staff who look after your fleet.
  • State-of-the-art output solutions make document management faster and more effective: eg automated capture, distribution and archiving of regular documents like bills, purchase orders or insurance applications.
  • Optimized device management saves time and reduces staff frustration: It decreases the time spent waiting for documents due to overuse and ensures proximity to the work area where employees need it most.

Hassle-free: PROFESSIONAL, CUSTOMIZED AND FROM A SINGLE SOURCE.

  • We supply you with everything you need for every printer and multifunctional device, regardless of the brand.
  • We take on all maintenance and repair services, both for our own printers and copiers as well as those of other manufacturers.
  • Remote Monitoring system: We recognize deviances in the functioning of a device and react quickly whenever needed without having to be on-site.

Eco-friendly: IMPROVED ENVIRONMENTAL AND SUSTAINABILITY MANAGEMENT.

  • We improve environmental sustainability through economic software applications and ECOsys technology.
  • By consolidating your hardware and using electronic data management, you take a big step forward in energy efficiency.
  • We can advise on the conversion of your fleet to energy-saving printers and copiers that will make an even larger difference to your energy costs.
  • Other services include: Using recycled paper, developing company-specific disposal concepts and implementing a company “print policy” that requires employees to be more ecologically considerate.

Security: IMPROVED MONITORING AND PROTECTION OF DATA AND DOCUMENTS.

  • No matter what line of business you are in, your documents and network hold vital information.
  • You have an obligation to protect your client’s documents and your customer’s private data.
  • MDS offers additional security through authorized access to devices and networks, as well as by keeping tighter controls on what is being printed.;

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